Guest Check-In Form

Compliance with Spain’s SES.Hospedajes Regulations

Dear Guest,

To comply with Royal Decree 933/2021, all accommodation providers in Spain must collect and register certain guest details with the authorities. While we recognise this may feel intrusive, we are required by law to request this information. We handle your data securely and in full compliance with GDPR and Spain’s Organic Law 3/2018 on Data Protection.

Your ID must be shown at check-in, but we will not make or retain a copy. This follows guidelines from the Spanish Data Protection Agency (AEPD), which considers photocopying or scanning of ID documents unnecessary.

Name

First Name

Last Name

ID Number

ID Type

Driver's licence is not accepted

Date of birth

MM

DD

YYYY

Nationality

Date of check-in

MM

DD

YYYY

Date of check-out

MM

DD

YYYY

Address

Place of residence

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

By completing this form, you acknowledge and consent to the collection and processing of your data as outlined above.

Data Protection & Privacy

Your information will be stored securely and retained for three years, as required by law. We implement strict security measures to prevent unauthorized access or misuse. You have the right to access, rectify, or request deletion of your data, in line with GDPR and Spain’s Organic Law 3/2018.

For more details, see:

Royal Decree 933/2021
Spain’s Data Protection Law

According to the Spanish Data Protection Agency (AEPD), while hotels are required to verify guests' identity documents upon check-in, making or retaining copies of these documents is considered excessive and unnecessary. This practice violates the principle of data minimization under Article 5.1(c) of the General Data Protection Regulation (GDPR), which mandates that only data strictly necessary for the specific purpose should be collected. For instance, in February 2025, a hotel in Cantabria was fined €1,500 by the AEPD for requiring a photocopy of a guest's ID card as a condition for completing their reservation. The AEPD concluded that while verifying identity is necessary, retaining a copy of the ID is not justified and constitutes an excessive processing of personal data.